Constitution

Revision History

Revision Date
Original draft 23/3/1994
2016 Update 22/07/2016

Name

The name of this body shall be the Tanunda Cricket Club and it shall hereinafter be referred to as the “Club”.

Club Objectives

The objects of the club are:

  • to promote interest in the sport of cricket.
  • to promote good fellowship among those interested in the sport of cricket.
  • to educate, train, coach and encourage members of the Club
  • to do all such things and acts conducive to furtherance of the objects and interests of the Club.

Powers of the Club

The Club shall have all the powers conferred by section 25 of the Associations incorporated Act 1985.

Membership

Any person who is interested in the sport of cricket shall be eligible for membership.
The annual membership fee for all classes of membership shall be determined by the committee at the Annual General Meeting in each year, or at a meeting prior to the commencement of the season.
Persons under the age of sixteen years as at the first of January in any year (Juniors) shall be eligible to join as junior members at such special fee as shall be determined but they shall not be entitled to hold office, or vote or take part in business procedure at meetings of the Club.
Any member may resign from the Club and such resignation must be in writing and forwarded to the Secretary/Treasurer of the Club. Upon any person ceasing to be a member of the Club for any reason whatsoever, he shall not be entitled to the return of his membership subscription or any part thereof.

Life Membership

Life Membership shall be considered/granted to a member/official who serves the Club in that capacity for 12 years or more or who is deemed to have provided exemplary service. This will be voted on by Committee Members.

Life members:

  • shall be exempt from payment of annual subscriptions.
  • shall take immediate effect from the awarded date and a commemorative medallion shall be struck and presented at the next end of season presentation event.

Player Life Membership

Player Life Members are awarded to players after they have played 150 games of Senior Cricket.
Games are calculated based on the most Senior Grade playing for Tanunda Cricket Club in the Barossa and Light Cricket Association i.e. “A Grade”. In the event of any subsequent games being played at a lower level and exceeding the total number of “A Grade” games available for the duration of the season, then these games will be apportioned to the total number of “A Grade” games. For example, if 22 or the maximum number of “A4 Grade” games are played, and the total number of “A Grade” games in the BLCA fixture is 13, then the maximum number of games recorded for that player for said season will be 13.

Player life members:

      will be presented with a Baggy Black Cap and an Award at the Senior Presentation Day directly after the close of the Season that the Award was achieved

    • shall be exempt from payment of annual subscriptions.

Disputes

The Committee may expel from the Club or otherwise punish or penalise any member whose conduct in the opinion of the committee, is discreditable or injurious to the character or interests of the Club, or does not upholder the spirit in which cricket is played.
Before any member is expelled or otherwise punished or penalised, his conduct shall be enquired into by the Committee and the member shall be given the opportunity to defend themselves and to justify or explain his/her conduct. Provided that a quorum is established and the majority of the Committee present when the matter is enquired into is of the opinion that the member has been guilty of such conduct or action as aforesaid, then the Committee may expel or suspend them from membership or otherwise punish them.
Should any member fail to appear at any enquiry conducted under the above clause hereof, or any adjournment thereof, the Committee may proceed in that member’s absence to conduct the said enquiry and to make its findings as herein before.

General Meetings

The Annual General Meeting of the members shall be held between the months of July and September in each year, and members shall be given notice at least fourteen days before such meeting.

Notice of the meeting will be provided to the members by the following means, including but not limited to:

  • E-Mail
  • SMS
  • Tanunda Cricket Club Web Site
  • Social Media, such as Facebook
  • Advertisement in the local paper

The annual report and audited balance sheet and financial statement shall be submitted to members at the Annual General Meeting by the treasurer.
The Election of the Committee for the ensuing twelve months shall take place at the Annual General Meeting.
A special general meeting of members shall be called at the request of the President or the Secretary/Treasurer or any two members of the Committee or at the request of five financial members of the Club. Such meeting shall be held within 30 (thirty) days of such request and all members shall be notified not less than 10 (ten) days before such meeting.
The President of the Club shall be the chairman at all general meetings. Should he not be present then the Vice-President shall be elected to the chair, and if there be no Vice-President present, the members shall elect a member to take the chair.
At all meetings the chairman’s decision on points of order shall be final.
The chairman shall have a casting vote in addition to his deliberative vote.
Only members present in person shall be entitled to vote.

Committee

The business and affairs of the club shall be under the management and control of a Committee.
The Committee may, subject to the decisions made at general meetings, exercise all the powers of the club and do all such acts and things as may be done by the Club or which it considers necessary or expedient to carry out the objects of the Club.
The Committee shall consist of:

  • President
  • Vice-President
  • Secretary
  • Treasurer
  • at least 2 (two) other members of the Club

Should any vacancy occur, in the Committee of the Club other than in the normal course of elections, the Committee shall fill such vacancy from the financial members of the Club and such member duly elected shall hold office for the unexpired portion of his predecessor’s term.
The Committee shall meet as often as may be required to conduct the business of the Club during the cricket season. The President or Secretary/Treasurer or two members of the Committee shall have the power to call a meeting of the Committee. The President of the Club shall take the chair at all Committee meetings. Should the President not be present then the Vice-President shall be elected to the chair and if there be no Vice-President present the Committee shall elect one of its members to take the chair.
The chairman at all Committee meetings shall have a casting vote in addition to a deliberative vote.
The committee is legally responsible for all matters relating to the Club as outlined by the Associations Incorporation Act 1985, or any subsequent legislation.

Sub committees

The Committee shall have the power to delegate any of its powers to a sub-committee to deal with any particular matter or matters and upon such terms as the Committee may think fit. The President and the Secretary/Treasurer shall be ex-officio members of all sub-committees. The Committee will delegate at least one member to sit on the sub-committee with the purpose of reporting any sub-committee decisions back to the Committee. All sub committees will automatically be dissolved at the end of each season. Any new sub committees can then be formed by the new committee after the new members have been elected at the AGM.

Quorum

The quorum for Committee, annual general or special meetings shall be 4 members present in person. The quorum must be made up of at least two (2) executive committee members and two (2) committee members. For sub committee meetings, the quorum will be four (4) members of the sub committee.

Executive Committee Members

The Executive will have the power to make decisions on behalf of the Club outside of normal meetings and in the case of emergencies.
Decisions made by the Executive must be agreed to by at least 3 (three) members of the executive and must be for the benefit of the Club.
All decisions will be communicated to the rest of the Committee on or before the next Committee meeting.
All Executive decisions shall be minuted by the Secretary at the next Committee meeting.
The Executive consists of the following positions:

  • President
  • Vice President
  • Secretary
  • Treasurer

Election of Committee

Nomination for each candidate for election as a member of the Committee shall be proposed and seconded respectively by two members at the Annual General Meeting. If any office is contested, it shall be subject to secret ballot at the Annual General Meeting of members present.
Any person who is a current financial member, a past player, parent of a Junior Member, or Club Volunteer shall be eligible for election. Only current financial members or a parent of a current Junior Member shall be eligible for election to an Executive position.

Duties

President

  • Shall ensure that the Club meets its objectives as outlined above.
  • Chair meetings.
  • Shall look to be elected for a minimum period of two (2) years.

Vice-President

  • Shall assist the President with ensuring the Club meets its objectives as outlined above.
  • Chair meetings in the absence of the President.
  • Shall look to succeed the President at the end of his term.

Secretary

  • Shall carry out his duties under the direction of the Committee
  • Keep a true record of all minutes of all meetings
  • Attend to correspondence
  • Issue notices for general meetings
  • Keep records
  • Carry out such duties as the Committee may from time to time direct.

Treasurer

  • Shall receive all money payable to the Club and give receipts for same. All money so received shall be paid in to the banking account of the Club.
  • Present at each general meeting a balance of the finances of the Club
  • Keep proper books of account of all transactions.
  • Carry out such duties as the Committee may from time to time direct.

Other elected members

  • Shall carry out their duties under the direction of the Committee.

Finance

The financial year of the club shall be from the 1st July to the 30th June.
All money of the Club shall be paid in to the account of the Club at such bank as the Committee may from time to time direct.
No money shall be drawn from the Club’s account save by cheque or EFT. All withdrawals must be authorised by no less than 2 (two) authorised signatories as designated by the Committee.
No cheque shall be signed or money withdrawn unless such withdrawal has been approved by the Committee, or in the case of urgency by the Executive Members.
The books and accounts of the Club shall be audited annually by an auditor appointed at the Annual General Meeting.

Amendments to the Constitution

This shall be the only Constitution of the Tanunda Cricket Club and shall come in to force forthwith and shall not be altered, varied, added to or repealed unless two-thirds of financial members present at an Annual General Meeting or at a special general meeting convened for that purpose are in favour of such alteration, variation or repeal.
The property assets and income of the Club, whenever derived, shall be applied towards the promotion of the objects of the club, and no portion thereof shall be paid or transferred either directly or indirectly by way of dividend, bonus or otherwise by way of profit to members generally of the Club. Provided that nothing herein contained shall prevent the payment in good faith of remuneration to any officers or servants of the Club or any member in return for services actually rendered nor prevent the payment of interest on money borrowed from any member of the Club.

Dissolution or Amalgamation

The members may by resolution passed by a majority of two thirds of the members present at any Annual General Meeting or special general meeting called for that purpose resolve to dissolve the Club or amalgamate it with any other club or body. In the case of dissolution the property and monies of the Club after the payments of all its debts and liabilities shall not be divided amongst the members but shall be distributed amongst other not for profit community organisations within the Barossa district as the Committee shall by simple majority deem fit and proper.

Winding up

The Club may be wound up in the manner provided for in the Associations incorporation Act 1985